Our Site is not intended for use by minor children, that is children under the age of 13. We do not knowingly collect Personal Information from minor children. If we become aware that we have unknowingly collected Personal Information from a minor child, we will make commercially reasonable efforts to delete such information from our database.
Personal Information and Collection thereof
Personal Information means any information that may be used to identify an individual, including, but not limited to, a first and last name, a home, business, or other physical address, a phone number, and an email address. To make our content more relevant to you, we may also ask for information about your present place of employment, such as company name, size, industry sector and number of employees. Personal Information also includes documents such as but not limited to Company Registration Documents(CK/CM1) or Identity Document or passport, VAT Registration Documents, Proof of bank account (cancelled cheque or bank letter), your latest B-BEE Verification Certificate or Affidavit, and/ or audited financial statements. If you become a client of SPACE, we will always retain the right to email you regarding the Site or services that we’re providing to you. You can subscribe to these emails and you can manage your email preferences.
We collect Personal Information from our Site users, Clients and Suppliers only when such information is voluntarily provided to us, including, without limitation, in connection with inquiries about our services, as part of signing up for our email subscriptions or newsletters, or in the process of your business transactions with us or when other sources provide it to us, as further described herein. Also when you send us an email or apply online in connection with an inquiry about a job listed on the “Careers” page, we may also store the Personal Information provided in connection with that inquiry or application. We may also collect device and connection information such as but not limited to, information about your computer, phone, tablet, or other devices you use to access the Site, your connection type and settings when you install, access, update, or use our Site and services and information through your device about your operating system, browser type, IP address, URLs of referring/exit pages, device identifiers, and crash data.
From time to time, we may collect, through the use of “cookies” and other tracking technologies, general, non-personal, statistical information about the use of the Site, such as what sites visitors are coming from when they visit our Site, when they first visited our Site, their IP host address, pages viewed, browser type, how many visitors visit a specific page on the Site, how long they stay on that page and which hyperlinks, if any, they “click” on, and may aggregate such information collected in a manner which does not identify any individual or entity. ("Aggregate Information").
We may use Aggregate Information to infer information about such visitor, including its company, city and state. We also collect this information in order to determine which areas of the Site are most popular and to improve and enhance the Site for visitors, analyze trends, administer the Site and for our market research related activities. The information is grouped into aggregate visitor data in order to describe the use of the Site to our existing or potential business partners, sponsors, advertisers, or other third parties, or in response to a government request. However, please be assured that this aggregate data will in no way personally identify you or any other visitors to the Site. For example, we may share Aggregate Information with unaffiliated third parties, such as business partners, manufacturers, distributors and retailers, in an aggregate, anonymous form, which means that the shared information will not contain nor be linked to any Personal Information.
Use of Personal Information
If you provide us with Personal Information, we may retain and use that information for several purposes, including facilitating and otherwise addressing your inquiry, request, subscriptions, business transactions and relationship with SPACE including to perform the services, for internal administrative purposes and for the detection or prevention of crime. For example, we may use your Personal Information in order to respond to your questions or requests for information about SPACE. We may also use Personal Information to ensure compliance with our policies and applicable law.
Unless disclosed otherwise at the time of collection, we do not share any Personal Information you submit to us with any unaffiliated third party, unless it is necessary to respond to your inquiry, or to comply with applicable law.
We will never sell your Personal Information to any third party not affiliated with us without your consent except in connection with the sale or merger of our company or the division responsible for such services.
Please note that we reserve the right to access and/or disclose Personal Information and non-personal information we gather as required by courts or administrative agencies and to the extent required to permit us to investigate suspected fraud, harassment or other violations of any law, rule or regulation, the Website rules or policies, or the rights of third parties or to investigate any suspected conduct which we deem improper.
Sharing of Personal Information
We may sometimes use other businesses to perform certain services for us, such as maintaining the Site and our e-mail services and processing inquiries. We may provide Personal Information to those businesses when that information is necessary for them to complete a requested transaction or otherwise perform their duties. SPACE will take reasonable steps to ensure that these third-party service providers are obligated to protect Personal Information on SPACE’s behalf. SPACE will not sell or share your Personal Information with any unaffiliated third parties for marketing purposes. In the event that SPACE or all of its assets are acquired, all of the data collected by SPACE through the Site and through other means and services provided by SPACE would be among the transferred assets. We reserve the right to disclose such information in special cases when we have reason to believe that disclosing this information is necessary to identify, contact, or bring legal action against someone who may be causing injury to or interference with (either intentionally or unintentionally) our rights or property, other visitors, or anyone else who could be harmed by such activities. We also reserve the right to disclose such information when we believe in good faith that the law requires it.
The security of your Personal Information is important to us. We have put in place reasonable physical, electronic, and managerial procedures to safeguard the information we collect. We take appropriate security measures to protect against unauthorized access to or unauthorized alteration, disclosure or destruction of data. These include internal reviews of our data collection, storage and processing practices and security measures, as well as physical security measures to guard against unauthorized access to systems where we store personal data. We restrict access to personal information to SPACE employees, contractors and agents who need to know that information in order to operate, develop or improve our services. These individuals are bound by confidentiality obligations and may be subject to discipline, including termination and criminal prosecution, if they fail to meet these obligations.
However, due to the inherent open nature of the Internet, we cannot guarantee that communications between you and us, or information stored on the Site or our servers, will be free from unauthorized access by third parties such as hackers and your use of the Site demonstrates your assumption of this risk.
Cookies and other Tracking Technologies
As you use the Internet, a trail of electronic information is left at each Website you visit. This information, which is sometimes referred to as "clickstream data" can be collected and stored by a Website's server. Clickstream data can tell us the type of computer and browsing software you use and the address of the Website from which you linked to the Website. We may collect and use Clickstream data as a form of Aggregate Information to anonymously determine how much time visitors spend on each page of our Website, how visitors navigate throughout the Website and how we may tailor our web pages to better meet the needs of visitors. This information may be used to improve our Website and our services. Any collection or use of Clickstream data will be anonymous and aggregate, and will not intentionally contain any Personal Information.
Links to other Sites
Changes to the Policy
However, if at any time in the future we plan to use Personal Information in a way that differs from this policy, we will provide you the opportunity to opt-out of such differing uses. Your continued use of the Site following the posting of changes to these terms will mean you accept those changes.
Communications with us
By providing your email address to us, you expressly consent to receive emails or newsletters from us. We may use email to communicate with you, to send information that you have requested or to send information about other products or services developed or provided by us, provided that, we will not give your email address to another party to promote their products or services directly to you.
Disposing of Personal Information
Once the purpose for which the information was collected has been fulfilled, the Personal Information must be disposed of, unless otherwise required to be retained by law. Personal Information is mainly stored on two kinds of media:
Hard copy: physical representations of data, such as paper printouts. This includes, among other things, notes, memos, messages, correspondence, transaction records and reports.
Electronic copy: information stored on electronic media, such as computer hard drives, copier and printer hard drives, removable solid drives including memory, disks and USB flash drives, mobile phones and magnetic tapes.
Personal Information is securely destroyed or removed by completely destroying the media, whether hard or electronic copy. This ensures that the information stored on it can never be recovered. This is accomplished using a variety of methods including disintegration, incineration, pulverizing, shredding, melting, degaussing or overwriting data.